Google Calendar

Power User

Use the links below to find out more about the advanced features of Google Calendar that will help you to save time. 

Set the time zone for a calendar event

When creating an event in your Google Calendar, you can set the time zone that you are creating the appointment for. For example: If you need to schedule an appointment with a colleague in Singapore, you can set the time zone of the appointment to Singapore, then set the appointment time...

Show additional times zones in the calendar

If you often need to schedule meetings with people in other countries, you can show an additional time zone in your calendar so that you can always see their local time alongside your own...

Show public holidays

Google Calendar has a number of generic calendars that you can add that give all public holidays for a specific country. After adding this, you can display it along with your own calendars to see when holidays are approaching...

Create additional calendars

Rather than having all of your appointments in a single calendar, you can create additional calendars in Google so that you can group and categorise your appointments more easily. You could keep your main Google Calendar for work-related appointments, for example...

Allow colleagues to view your calendar

One of the main benefits of Google Calendar is the ability to be able to share your calendars with colleagues. Once you have set your calendar as shared, the people you have shared it with will be able to open it in their browser, along with their own calendar, to see your availability at any time...

Share your calendar with specific people

Rather than sharing your calendar with everyone at your organisation, you can choose specific people to share with. You could also share your calendar with everyone, then allow access to additional people outside of your organisation...

Add a colleague's calendar

One of the main benefits of Google Calendar is the ability to be able to share your calendars with colleagues. By default, you will be able to view the calendar of anyone in your organisation and see all information for their appointments, unless they have specifically marked the appointment...

Set calendar options

You can set calendar options such as language, time zone and how dates display in the calendar. You can also set which calendars are shown or hidden, and can set your working hours so that colleagues know when they can schedule appointments with you.

Use Appointment Slots

Appointment slots can be used to allow colleagues to reserve time in your calendar e.g. for training sessions or one-to-one appointments at a time convenient to your customers. Once you have added appointment slots to your calendar, anyone viewing your calendar will be able to book a slot...

Create a calendar event template

Did you know you can create templates for events in Google Calendar? You can create a template with standard details including the event title, date, time, guests and description, then reuse the template when you need to create a new event with those details...