Google Forms

Granular sharing now available in Google Forms

Previously forms could only be made available to everyone in your domain, or everyone publicly. You can now allow specific users and groups to access your form, in a similar way to sharing Docs, Sheets and Slides. 

Find out more in our how-to video:

Ask responders for a rating in Google Forms

A new question type has been added to Google Forms, allowing you to set a rating scale level with icons such as stars or thumbs-up. This offers a more intuitive way to gather opinions from an audience. 

Find out more in our how-to video:

Data Loss Prevention in Google Forms

Data Loss Prevention (DLP) ensures sensitive content is blocked from being viewed or responded to by external individuals. 

Based on DLP rules configured by the admin, this feature checks form content including questions, form title and description and answer options provided in the form, and prevents sensitive content from being shared externally. However,  it does not check form responses provided by end users that are submitted to external forms. 

If a form violates Google Drive DLP rules for the domain, form editors may see warnings, and form responders external to the domain may be blocked from viewing or responding to the form. 

Use default Google Forms theme for your domain

Your Google Workspace administrator can set a default Forms template for your domain, which will appear when you create a new form in Google Forms. You can choose to use this template or continue with a blank theme.

Find out more in our how-to video:

New ways to collect email addresses in Google Forms

When collecting email addresses from form responders, you now have the choice of automatic collection, responder input or no collection. 

Find out more in our how-to video:

Add more formatting to text in Google Forms

You can now add more formatting to your text in a Google Form, including rich text formatting in your descriptions, and individual formatting for main and sub headings in the form. 

Find out more in our how-to video:

Embed linked form charts into Docs and Slides

You can now embed linked response charts from Google Forms into a Google Doc or Google Slides presentation. If a new form response is received, you will be able to update the chart to show the latest response. 

Find out more in our how-to video:

Change all form settings in one place 

You can now access all form settings via a tab that’s easy to navigate. 

Find out more in our how-to video:

Saving your progress in a Google Form

If you are signed into your Google account when responding to a Google Form, your progress will automatically be saved as a draft for 30 days from your last edit, or until your submission is complete.

This highly requested feature helps ensure you won’t have to start over if:

• You can’t complete a form or quiz in one sitting

• You have to switch between multiple devices

• You have low internet connectivity

Your draft responses will automatically be saved when logged in to your Google account. To view your draft responses, simply reopen the form link when logged in to the same Google account. 

Use the forms notifications add-on to be notified when your form receives a specific amount of responses, or to send a follow-up email automatically to responders.

Watch our how-to video to find out more:

You can now import questions from existing Google Forms into a new form. You can choose the form to import questions from, and choose to import all or selected questions. 

Watch our how-to video to find out more about setting the theme of a form:

Google Forms has a great update this month around themes. Previously, you could add your own image to a form, after which the colours of the form would be set automatically. Now, you can add your own image and decide which colours to use for the form and its background, as well as being able to set the font of the form.

Watch our how-to video to find out more about setting the theme of a form:

There were some improvements to Google Forms this month:

• Forms will now suggest response validation based on the question you ask. If you ask respondents for their age, for example, the form will recommend validating that the answer they provide is a whole number. 

• Forms now allow users outside of your domain to upload files as responses to your questions - provided both of the organisations allow cross-domain sharing in Google Drive.

• You can save time by assigning default settings to apply to any new forms you create. For instance, you can choose to always collect email addresses, make questions required every time, and assign default quiz point values.