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If your administrator has enabled the new Contacts interface on your domain, you can organise your contacts using the new interface, which includes tools to be manage your contacts more easily. You can revert to the old contact list at any time if required.
Creating new contacts
Creating new contacts
New contacts can be added to the address book manually, entering as much information as you have for the contact e.g. their email address, telephone numbers, etc. Once you have created a contact, their name will show automatically when you start typing it into the To line of a new message.
Click on the New Contact button near the top-left corner of the screen
Choose to Create a contact
Type the name of the new contact
Enter the contact’s company, job title, email address and phone number
Click on Show more at the bottom of the contact to add more information to the contact, such as their address, website, etc.
Add all required information
To add an image to the contact:
Click on the photo placeholder for the contact
Choose a photo from Google Photos or click on Upload photo to add a new photo from your computer
Locate the image you wish to use, then click on the Open button
If your photo is larger than the placeholder, move the box around the photo to select the part of the photo you wish to use
Click on Done
To save the new contact, click on Save in the bottom-right corner of the new contact window.
Creating multiple contacts
Creating multiple contacts
You can create multiple contacts in a single step, by entering their name, email address or both.
To add multiple contacts:
Click on the New Contact button near the top-left corner of the screen
Choose to Create multiple contacts
Enter the name or email address of each contact, followed by a comma, or add both a name and email address in the format name <email>
Click on Create when complete
Editing and deleting contacts
Editing and deleting contacts
Once you have created a contact, you can edit it at any time to add or remove specific information from the contact. You can also remove contacts no longer needed in your contact list.
To edit a contact:
Click on the contact you wish to change
Click on the Edit button near the top-right corner of the contact window
Change all fields as required
Click on Save
To remove a contact no longer required in your list:
Click on the contact you wish to remove
Click on the Delete button to the right of the Edit button
Click on Move to the bin to confirm you wish to remove the contact
You can also remove a contact by positioning the mouse over their name in the contact list, then clicking on the check box that appears. Once a contact is selected, click on the ellipses along the top of the screen and choose Delete.
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