Embedded Files
Folders in Google Drive work similarly to folders on your computer - you can move documents into folders to keep them organised, and can choose which folder to synchronise to your PC.
To create a new folder:
Click on the New button on the left-hand side of the Drive screen
Choose Folder
Type a name for the folder and click on Create
You can also create a folder by clicking on the name of the current folder along the top of the Google Drive screen, then choosing the New Folder command:
You can change the colour of a folder, to make it stand out in the list.
Click on the folder you wish to change
Click on the More Actions button along the top of the Drive screen
Choose Change Colour
Choose the colour you wish to use for the folder
To move a document into a folder:
Click on the document you wish to move
Click on the More Actions button along the top of the Drive screen
Choose Move to
Click on the folder you wish to move the document into and continue clicking on each subfolder until the required folder is selected
Click on Move
You can also move a document into a folder by dragging and dropping the document over the folder you wish to move it into.
To share a folder with a colleague:
Click on the folder you wish to share
Click on the Share button along the top of the Drive screen
To share the folder with specific people only, click in the Add people and groups box and enter the name or email address of each person you want to share the folder with, separating each email address with a comma
Choose whether all people added will be able to edit or to view the documents in the folder
An email notification of the share will be sent, providing the invitees with a link to access the folder - you can type an optional message in the Message box
Click on Send
By default, only people you specifically add to Share dialog box will be able to view or edit documents in the folder.
If you want everyone in the organisation to be able to view or edit or view documents:
Click on the folder you wish to share
Click on the Share button along the top of the Drive screen
Click on the Change link along the bottom of the dialog box to change the general access to the folder
Choose who you would like to be able to access the folder i.e. everyone at your organisation or anyone with the link
Click on Done
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