Google Drive / Drive Power User
Share files in a Shared Drive
If you have Manager or Content Manager access, you can share files in a Shared Drive with members of your organisation that do not have access to the Shared Drive.
To share a file:
Click on the file you wish to share
Click on the Share button along the top of the Shared Drive
Click in the Add people and groups box and type the name or email address of the person you wish to add - you can add multiple names if required
Choose how you wish the users to be able to access the file e.g. to edit, comment on or view the file
Enter an optional Message to send to the new Shared Drive users
Click on Send
If you don’t want to send an email confirmation to the user, you can uncheck the Notify people box, then click on the Share button to share the file.
If you have Manager permission in a Shared Drive, you can share an entire folder with a non-member of the Shared Drive.