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While it’s possible to send messages to groups of people, if you often need to communicate with a specific group of people, it’s worth setting up a space.
Creating a space
Creating a space
Spaces can be used for teams to share information to read at a time that suits them. Spaces can only be viewed by the members of the space, which can be internal and external colleagues as required.
To create a space:
Click on the + to right of the Spaces header on the left-hand slide of the screen
Choose Create space
Type a name for the space
Click on the icon to the left of the space name to choose an icon for the space
Type the name or email addresses of the people you wish to invite to join the space - you can also leave this blank and add members at a later stage if you prefer
Tick the box to use threaded replies to organise messages into conversations, each of which can be followed for notifications
Tick the box to allow people outside your organisation to join if you want to include external contacts in your space
Click on Create
Click on Add people and bots to add people to the space or the New Thread button to start a new conversation in the space.
If you need to create a space for everyone in your organisation, ask your Google Workspace administrator to create a Google Group for all users in the company. Each Google Group has an email address - if you add this email address to your space, everyone in the organisation will be added.
Group invitations
Group invitations
If you’re invited to a space as part of a Google Group, you will receive an email message which includes a link to join the space. Rather than joining the space immediately, you can preview the space to see if it will be relevant to you:
Click on the + to right of the Spaces header on the left-hand slide of the screen
Choose Browse spaces
Click on the space you’ve been invited to - it will show at the top of the list
Position the mouse over the space name and choose Preview to view conversations in the space without the ability to respond to messages.
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